PMO

PMO / Project Management

Project selection

You are in need of increased workforce for a special project, e.g


  • Internal restructuring is planned, for example the carve-out of a company division.
  • The introduction of new software or the migration to a new platform is planned.
  • A new company is to be founded.
  • You want to bring your company on track regarding digitization.
  • The customer's timeline for product developments have to be met.
  • New legal requirements are to be implemented in the system.
  • Your workforce is to move to another location.


Below you will find a list of my projects already completed in the fields PMO / Project management in chronological order.


A short description of all my projects can be found on the page milestones.


Industry:  Telecommunications

Division:  Finance department

Period:  2022


Software used: Jira / Confluence, Microsoft (including Excel, Powerpoint, Sharepoint, Teams)

Corporate languages: English (predominantly, international team), German

Support in the PMO (Lead)


Project documentation in Confluence (setup, structure)


  • Governance
  • Organization chart
  • Way of working
  • Overview of applications / gaps / sub-projects


Project management in Jira (setup, structure)


  • Attachment EPIC, STORY, TASK, SUB-TASK
  • Filters OPEN - IN PROGRESS - IN REVIEW - CLOSED - HO HOLD - RISK - ISSUES
  • status tracking
  • Sprint reviews


Support sub-teams in administrative / organizational matters

Outlook (PMO mailbox / calendar)

Teams (video conferences, chats / groups, whiteboards)

Sharepoint (cross-project documentation)

Minutes (regular team meetings, management meetings, etc.)

Meetings - preparation and follow-up, moderation


  • Integration team
  • Risk - Issue - Status
  • Status report weekly
  • Sprint review
  • Retrospective
  • 1:1 PMO / Sub-teams / Project Lead
  • Stakeholders

Support in a Carve-out project / IT Sub-project

Outsourcing of a Company division / 10 Sub-projects

Industry: Automotive industry other sectors of industry

Division: Products and solutions in Energy and Data management

Period: 2022


Software used: Google (Gmail, Googlemeet, Chat, Sheets, Drive, Groups), Asana, MS Office, Jabber, Teams, Webex)

Corporate languages: English, German

Support of the Interim manager / CIO in administrative and organizational matters - extract


Migration of the international locations to a new domain / move to a new provider

 

  • Creation of documents in coordination with Onsite IT to support the employees on site
  • Gathering Feedback from migrated sites - Lessons Learned

 


Software (licenses, service contracts)

 

  • Support in the transfer of licenses and contracts from the previous to the new company (identification of future needs / FMO, register the new company, new assignments, termination of contracts)
  • Tracking of the current status update in Excel, report to sub-project management

 


Processes

 

  • Analysis of the existing processes
  • Presentation of the future process (draft) in Powerpoint (period during and after the transformation)
  • Coordination with IT and department
  • Support in implementation

 


Group mailboxes - transfer of the existing ones to the new company

 

  • Identification of the current status in Excel: name of the mailbox, type of use (function / resource / shared account), description, permissions/roles
  • Analysis of the conditions in Outlook in comparison to the Google tool that will be used in the future, identification of the requirements
  • Support in implementation

 


Miscellaneous

 

  • Organization and participation in coordination meetings
  • Gathering relevant information
  • Keeping the minutes
  • Documentation of tasks in Asana (project management tool)
  • etc.

 

Support in a Digitization project

Industry: Banking

Division: Private Customers / Digital Workplace / Call Center

Period: 2021


Software used: MS Office, MS Sharepoint
Corporate languages: German, English

Activities related to previous project


  • Contact person for project-specific information
  • Coordination with future project participants
  • Research regarding the implementation of further digital channels
  • Creation of slides / presentations in Powerpoint


In addition:


  • Setup of test cases for User Acceptance Test (UAT) in Excel based on data in Jira
  • Upload of test cases to digital database (Sharepoint) for further processing
  • Creation of a manual for the setup of test cases and respective training


Support in a Digitization project - 5 Sub-projects

Industry: Banking
Division: Private Customers / Digital Workplace / Call Center

Period: 2019/2020/2021


Software used: MS Office, MS Sharepoint, Clarity
Corporate languages: German, English

 

  • Status tracking
  • Reporting
  • Creation and preparation of presentations in Powerpoint for project lead / management
  • Planning, organization, moderation of meetings with stakeholders
  • Support in the sub-projects
  • Keeping the minutes
  • Statistics in Excel (pivot, charts)
  • Digital filing (Sharepoint)

 

Support in a strategic Project, Human Resources department - 4 Sub-projects

Industry:  Financial and Insurance services

Division: HR - Rewards & Performance

Period: 2018


Software used: MS Office

Corporate languages : English, German

 

  • Support in 2 Sub-projects 
  • Creation and preparation of presentations in Powerpoint 
  • Creation and updating of Excel lists 
  • Status tracking
  • Keeping the minutes 
  • Planning and organization of global workshops / project meetings 
  • Organization of the digital filing

 

Support in recruiting Executives and organizing Executive Assessments

Industry:  Management Consultancy, Headquarter in USA

Division:  Consulting, Recruiting, Assessments

Period: 2018


Software used: MS Office

Corporate languages: English, German

Preparation of pitches at the client

 

  • Creation of Engagement Letters in Word 
  • Compilation of necessary documents, e.g. company presentations, consultant biographies

 

Organization of meetings via video conference, WEBEX, SKYPE, FACETIME or in person

 

  • Consultant – Client (First contact – Business Development)
  • Consultant, Researcher – Interview with potential candidate
  • Client – Interview with potential candidate

 

Setup of project according to current status in the system (Beacon)


  • Potential New Business (inkl. basic data, e.g. contact person at the client, vacant position, potential candidates)
  • Assignment – Client has accepted offer – ongoing project 
  • Creation of persons in the system (potential candidates or contact persons) as well as companies (potential clients or contacts)


Upload of the documents / information belonging to recruiting process in the system (Hummingbird document management) 


  • Engagement Letter
  • Acceptance of the client
  • CV of candidates – original format and format of company (Corporate Identity)
  • Important correspondence, e.g. feedback of client regarding candidate, minutes of client interviews


Administration in general


  • Calendar and Travel Management
  • Internal and external correspondence in English, French and German
  • Communication with international locations, alignment on ongoing projects

Support in the Release of Milestones for Projects in Asia

Industry:  Automotive industry
Division: Development of transmission systems and applications

Period: 2017/2018


Software used: MS Office, Planisware, Windchill, Intranet, SAP

Corporate languages: English, German

 

  • Organization of the status presentation and release of milestones of projects in Asia 
  •  
  • Project tracking in the system 
  •  
  • Update of the "Risk Management" area in coordination with PMO and project management
  •  
  • Updated instructions on "product development" in German and English for upload to new intranet platform
  •  
  • Update of the documents to meet the current quality standards IATF 16949 (International Automotive Task Force - (formerly ISO 9000) 
  •  
  • Revision of the requirement specification document and restructuring of the corresponding database 
  •  
  • Revision of various powerpoint presentations in English

Support in a Relocation project - Change of location for 450 employees - 7 Sub-projects

Industry: Banking environment

Division:  Information technology

Period: 2017


Software used: MS Office, Planisware, Windchill, Intranet, SAP

Corporate languages: English, German

 

  • Organization of correct assignment of Hardware and ensuring of functionality
  • Support Sub project managers as well as Project managers in their daily business
  • Update and clean the very extensive relocation application form in Excel according to the feedback from the individual organizational units in regard to the individual employees 
  • Preparation for forwarding agency
  • Support in the creation of a relocation manual 
  • Support in the creation of the on-boarding brochure 
  • Close coordination / communication with the parties involved in the relocation
  • Carrier
  • IT Service provider
  • Telephony
  • Relocation coordinators, etc.

 

  • Support the Relocation hotline / Control center

 

Support in Change Management - 4 Sub-projects

Industry:  Consumer goods industry

Division: Management, Marketing, Finance, Export

Period: 2016 / 2017


Software used: MS Office (Powerpoint, Excel, charts)
Corporate languages: English, French, German

 

  • Support of the respective project manager in administrative and organizational matters

 

  • Project tracking

 

  • Organization of status meetings with project participants
  • Creation of status reports

 

 

  • Creation of project-specific files, e.g.

 

  • Roadmap for products in planning
  • Creation and updating of a list of ongoing projects in change management
  • Checklist for starting cooperation with international sales partners

 

 

  • Creation of a sales manual

 

  • Filing

 

  • Optimization of the digital filing
  • Document Management

 

Support in a Digitization project - 7 Sub-projects

Industry:  Financial and Insurance services

Division:  IT - Enterprise architecture

Period:  2016


Software used:  MS Office, SAP
Corporate languages:  English, German

 

  • Support of the respective Project manager in administrative and organizational matters
  • Controlling

 

  • Invoice control
  • Management of the project budget
  • Cost tracking

 

 

  • On/off boarding by external service providers

 

  • Project tracking

 

  • Creation and preparation of presentations in Powerpoint
  • Creation and updating of Excel lists (statistics, status reports)

 

  • Planning and organization of global workshops / meetings

 

  • Travel Management

 

  • Travel planning
  • Travel Expenses

 

 

  • Filing

 

  • Optimization of the digital filing
  • Document management

 

Support for Engineering projects and Change Management

Industry: Semiconductor industry

DIvision: Engineering for the Automotive industry

Period: 2014/2015


Software used: MS Office, SAP
Corporate languages: English, German

 

  • Product support for several international project teams

 

  • Logistical support in product engineering

 

  • Creation of products (chips, wafers) and processes in the system

 

  • Coordination / monitoring of the processes between the locations in Europe and Asia

 

  • Capacity planning

 

  • Prepare and update of status reports

 

  • Update and clean up data bases

 

Support in Organization / Administration / Marketing

Industry: Pharmaceutical industry

Division: Management - Launch of a new product

Period: 2012/2013


Software used: MS Office, Concur
Corporate languages: English, German

 

  • Support of the respective project manager

 

  • Sole responsibility for administration / organization at the project site

 

  • Creation and preparation of documents in Powerpoint and Excel

 

  • Planning and organization of international meetings

 

  • Management meetings
  • Events
  • Conferences
  • Workshops

 

  • Travel management

 

  • Travel planning
  • Travel Expenses

 

  • Calendar and appointment management

 

  • Controlling

 

  • invoice control

 

  • Internal and external research

 

  • Organization of the digital filing

 

  • Optimization of the database
  • Document management

 

Support in Organization / Administration / Marketing

Industry:  Private Equity

Division: Management, Management level

Period: 2012/2013


Software used: MS Office
Corporate Languages: English, German

 

  • Support of the respective Project manager
  • Responsibility for administration / organization
  • Planning and organization of international meetings
  • Travel management
  • Travel planning
  • Travel Expenses

 

  • Calendar and appointment management
  • Internal and external research
  • Mailing
  • Facility management
  • Organization of the digital filing
  • Optimization of the data base
  • Document management

 

Support in Organization / Administration

Industry: Automotive industry, supplier

Divison:  Executive level

Period: 2012/2013


Software used: MS Office, SAP
Corporate languages: English, German

  • Support of the respective project manager
  • Creation and preparation of documents in Powerpoint and Excel
  • Planning and organization of international meetings
    • management meetings
    • Events
  • travel management
    • travel planning
    • Travel Expenses
  • Calendar and appointment management
  • controlling
    • invoice control
  • Internal and external research
  • Organization of the digital registry
    • Optimization of the database
    • document management

Support in Organization / Administration

Industry:  Financial and Insurance services

Division: Human resources, Finance, Insurance, Organizational Management

Period: 2012 + 2013 + 2016 + 2017 + 2018


Software used: MS Office, SAP
Corporate Languages: English, French, German

  • Support of the respective project manager
  • Sole responsibility for administration / organization at the project site
  • Planning and organization of international meetings
    • management meetings
    • Events
    • workshops
  • travel management
    • travel planning
    • Travel Expenses
  • Calendar and appointment management
  • controlling
    • invoice control
    • orders
  • Internal and external research
  • Organization of the digital registry
    • Optimization of the database
    • document management

Support in Organization / Administration

Industry: IT - Sales Software

Divison:  Sales

Period: 2011


Software used: MS Office, Sharepoint

Corporate Languages: English, German

  • Support of several project managers in Sales
  • Sole responsibility for administration / organization
  • Planning and organization of international meetings
    • Management meetings
    • Events
    • Workshops
    • Training courses
  • Providing documents for public tenders
  • Organization of the digital filing
    • Optimization of the data base
    • Document management
    • Updating data on the Sharepoint
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